Logging expenses is the core feature of KUENTAS. Each expense gets linked to the trip and is automatically split among participants.
How to add an expense
Follow these steps to log a new expense:
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1
Open the trip
From the home screen, tap the trip where you want to log the expense.
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2
Tap the "+" button
In the bottom right corner you'll see a floating button with the + symbol. Tap it to open the new expense form.
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3
Enter a description
Write a short description for the expense. For example: "Lunch downtown", "Taxi to the airport", "Supermarket".
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4
Enter the amount
Type the total amount of the expense. You can use the numeric keypad for convenience.
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5
Select the currency
It defaults to the trip's currency, but you can change it if you paid in a different one. KUENTAS converts automatically.
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6
Choose who paid
Select the participant who made the payment. Only that person will appear as the payer for the expense.
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7
Select a category
Pick a category to organize your expenses: Food, Transport, Accommodation, Activities, Shopping, Entertainment, Health or Other.
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8
Confirm the expense
Tap "Save" to log the expense. It'll appear in the list right away and the balances will update.
Automatic split
By default, the expense is split in equal parts among all trip participants. If you want to split it differently, tap "Split" before saving.
Optional fields
Beyond the basic fields, you can add extra info:
Expense date
Defaults to today, but you can change it if you're logging an expense from another day.
Additional notes
Add any extra info you want to remember about the expense.
Receipt
Take a photo of the ticket or invoice to have a visual record of the expense.
Location
Add the GPS location of where you made the expense (visible on the PRO map).
Gallery photos
Add up to 10 extra photos of the place, the food, or whatever you want to remember about the expense.
Recurring expense (Premium)
Toggle it on for expenses that repeat, like a hotel over multiple nights. KUENTAS calculates the total automatically.
Expenses in another currency
If you paid in a currency different from the trip's:
- Tap the currency selector next to the amount
- Search and select the currency you paid in
- KUENTAS will convert automatically using the day's exchange rate
Automatic conversion
Exchange rates update daily. The expense is saved in the original currency and displayed converted to the trip's currency.
Verify the expense
After saving, the expense shows up in:
- Expense list: In the "Expenses" tab of the trip
- Summary: Updates the total and balances
- History: Other participants see it in real time
Made a mistake?
No worries, you can edit or delete the expense at any time by tapping it in the list.
Adding expenses offline
You can log expenses even without an internet connection. They're saved on your device and sync automatically when you're back online. You can also use the voice expense feature (Premium) or scan a receipt (Premium) as quick alternatives to create expenses.